CITY OF SALEM
REGULAR CITY COUNCIL MEETING AGENDA
DECEMBER 15, 2008
6:00 P.M.
I. Call to Order
II. Prayer and Pledge of Allegiance
III. Approval of Minutes, December 1, 2008
IV. Presentation of Petitions and Public Comments
V. Mayor’s Report and Presentations
VI. City Council Action
1. Police Pension Fund Report
2. Ordinance – First Reading – Amending Chapter Two – To Add Parks Department under Public Works
3. Ordinance – Annual Tax Levy for Taxes Levied in 2008 to be Collected in 2009
4. Resolution – Abating Taxes for Wastewater Treatment Improvements Revenue Source Alternate Bonds
5. Resolution – Abating Taxes for General Obligation Refunding Bonds, Series 2005
6. Resolution – Abating Taxes for General Obligation Refunding bonds, Series 2008, Library Renovation *Item 6 - (Removed from Agenda)
7. Bid Award – Used Sewer Jet/Vacuum Truck For Public Works Department
8. Professional Services Agreement – Repairs and Improvements to Selmaville Road Ground Storage Reservoir
9. Professional Services Agreement – Rehab of East Water Tower
10. Bills Payable
VII. City Manager Report
VIII. City Attorney Report
IX. City Council Reports
X. Adjournment
* Item 6 removed from agenda – found not necessary.
Thomas F. Christie
City Manager
______________________________________________________________________________________________________________________
MINUTES
CITY OF SALEM
REGULAR CITY COUNCIL MEETING
DECEMBER 15, 2008
6:00 P.M.
I. Call To Order
The Salem City Council met in regular session on December 15, 2008, at the hour of 6:00 p.m. in the Council Chambers of Salem City Hall. The meeting was called to order by Mayor Leonard E. Ferguson.
Council Members present upon roll call:
Councilman Tom Carr
Councilman Joe Hotze
Councilman Harold Blank
Councilman David Black
Mayor Leonard E. Ferguson
Others Present:
City Manager Thomas F. Christie
City Attorney Michael R. Jones
City Clerk Jane Marshall
Finance Director Marilyn Shook
Assistant City Manager Bev West
Public Works Director John Pruden
Economic Development Director Tracey McDaneld
Chief of Police Ronald Campo
Code Enforcement Officer Brad Crow
Recreation Director Sherry Daniels
Library Director Kim Keller
Media: Salem Times Commoner, WJBD Radio, Centralia Sentential,
along with members of the public.
Absent:
DOEM Director Terry Mulvany
II. Prayer and Pledge of Allegiance
Opening prayer was led by Councilman Carr, followed by Pledge of Allegiance to the Flag.
III. Approval of Minutes – DECEMBER 1, 2008
Minutes of Regular City Council Meeting of December 1, 2008 were presented for review. Councilman Carr noted a typo – “under Item 6, Motion was made by Councilman Black”
Councilman Carr moved and Councilman Hotze seconded the motion to approve the minutes of Regular Council Meeting of December 1, 2008 as corrected and waive the reading. Roll call vote to approve the minutes of December 1, 2008 as corrected and waive the reading. AYES: Councilmen Carr, Hotze, Blank and Black. NAYS: None. Motion declared carried.
IV. Presentation of Petitions and Public Comments
None.
V. Mayor’s Report and Presentations
Finance Director Shook reported that Debby Lamb has, after four-years, completed the requirements to earn the certification of Certified Illinois Municipal Treasurer from Illinois Municipal Treasurers Association on June 30, 2008. Shook commented she is very proud of Lamb’s accomplishment, that she is the first Certified Municipal Treasurer for the City of Salem.
Mayor Ferguson reported that Keep Salem Beautiful is the recipient of Keep America Beautiful President’s Circle Recognition Award again this year for four consecutive years. This recognition is awarded to KAB Affiliates who have fulfilled all the requirements for good standing, including maintaining an active Board, attending 6 hours of training in 12-months, filing semi-annual and annual reports and remaining current with fees.
VI. City Council Action
1. Police Pension Fund Report
Finance Director Shook reported and answered questions on the City of Salem Police Pension Fund; reporting the balance as of 12/15/2008 is $4,171,538.24.
Mayor Ferguson commented that the Police Pension Board does a great job with the Pension investments.
2. Ordinance 2008-38 - Ordinance – First Reading – Amending Chapter Two – To Add Parks Department under Public Works
An ordinance amending Chapter 2 to add Parks Department under Public Works was presented pursuant to Council’s request at last meeting.
Councilman Blank moved and Councilman Black seconded the motion to approve Ordinance 2008-38, an ordinance amending Chapter 2, Section 2-239(a) (4). Roll call vote. AYES: Councilmen Hotze, Blank, Black and Carr. NAYS: none. Motion declared carried.
3. Ordinance 2008-39 - Ordinance – Annual Tax Levy for Taxes Levied in 2008 to be Collected in 2009
Finance Director Shook explained and answered questions regarding tax caps and the annual levy at the request of Mayor Ferguson who expressed concern about increasing the levy to capture “new growth”. Following report and discussion, Councilman Carr moved and Councilman Black seconded the motion to approve Ordinance 2008-39, an Ordinance Levying Taxes for the Corporate Purposes for the Current Fiscal Year Commencing on the 1st day of May, 2008, and ending on the 30th day of April, 2009. Roll call vote. AYES: Councilmen Hotze, Blank, Black, and Carr, NAYS: None. Motion declared carried.
4. Resolution 2008-18 - Resolution – Abating Taxes for Wastewater Treatment Improvements Revenue Source Alternate Bonds
A resolution that the 2008 tax levy to be collected in 2009 be abated and no tax be levied or extended for the year 2008 for Wastewater Treatment Improvements Revenue Source Alternate Bonds in the amount of $8,250,000.00 (Ordinance 2006-05).
Councilman Carr moved and Councilman Black seconded the motion to approve Resolution 2008-18, abating taxes for wastewater treatment improvements revenue bonds. Roll call vote. AYES: Councilmen Blank, Black, Carr, and Hotze. NAYS: None. Motion declared carried.
5. Resolution 2008-19 - Resolution – Abating Taxes for General Obligation Refunding Bonds, Series 2005
A resolution that the 2008 tax levy to be collected in 2009 be abated and no tax be levied or extended for the year 2008 for General Obligation Refunding Bonds, Series 2005, in the amount of $1,150,000.00.
Councilman Carr moved and Councilman Black seconded the motion to approve Resolution 2008-19, abating taxes General Obligation Refunding Bonds, Series 2005. Roll call vote. AYES: Councilmen Black, Carr, Hotze and Blank. NAYS: None. Motion declared carried.
6. Resolution – Abating Taxes for General Obligation Refunding bonds, Series 2008, Library Renovation
This item removed from the Agenda – Determined not necessary.
7. Bid Award – Used Sewer Jet/Vacuum Truck For Public Works Department
City Manager Christie reported the Public Works budgeted $100,000.00 for the purchase of a used vehicle for sanitary sewer and storm water facilities. He further reported Director Pruden solicited bids and both bids received were lower than the budgeted amount. He recommended awarding the bid in accordance with Director Pruden’s recommendation. Director Pruden indicated that he, the city mechanic and the Water/Sewer Maintenance Leadman have looked at several trucks in the area and he has consulted other cities on their experiences. Pruden recommended the purchase of the 1998 Vactor sewer jet vacuum combination truck from Coe Equipment, Inc., for a price of $88,500.00 with the option of new white paint for an additional cost of $9,500.00. Councilman Black
moved and Councilman Carr seconded the motion to authorize purchase of the 1998 sewer/vacuum from Coe Equipment, Inc. for a cost of $88,500.00 and approve the additional cost of $9,500 for new white paint. Roll call vote. AYES: Councilmen Carr, Hotze, Blank, and Black. NAYS: None. Motion declared carried.
8. Professional Services Agreement – Repairs and Improvements to Selmaville Road Ground Storage Reservoir
City Manager Christie reported that $147,000.00 was budgeted for the repair and renovation of the World Color Press/Selmaville Road ground water storage tank. He reported that we have attempted to make repairs in the past, but the bids came in too high at that time. An engineering contract for this project with Curry and Associates Engineers, Inc in the amount of $17,060.00 as presented for Council consideration. The question of ownership of this water storage reservoir, water and property came up. Public Works Director Pruden will verify this information. Councilman Hotze questioned the need for this facility. Following discussion, Councilman Black moved and Councilman Carr seconded the motion to approve the engineering services agreement for
professional services with Curry & Associates Engineers, Inc. for all phases (design and modifications to bidding documents; Bid phase; construction guidance; and construction observation) of the repairs and improvements to Selmaville Road Ground Storage Reservoir for a total cost of not to exceed $17,060.00. Roll call vote. AYES: Councilmen Carr, Blank, and Black. NAYS: Councilman Hotze Motion declared carried.
9. Professional Services Agreement – Rehab of East Water Tower
City Manager Christie reported that the exterior and interior of the East Water Tower are in bad condition and repairs should no longer be delayed. Public Works Director Pruden recommended approval of the engineer’s contract with Curry and Associates, Inc. Councilman Hotze suggested consideration of a new water tower rather than repairs to the old one. Councilman Black commented, after the tower is inspected, a decision can be made regarding repairs. Following discussion, Councilman Black moved and Councilman Carr seconded the motion to approve the engineer agreement with Curry and Associates, Inc. for engineering services for renovation of East Elevated Water Storage Reservoir for a total cost not to exceed $43,400.00, with the understanding that each phase of the
project is to be approved by the City Manager as it is completed and if there are any questions, it will be brought back to Council. Roll call vote. AYES: Councilmen, Blank, Black, Carr, and Hotze. NAYS: None. Motion declared carried.
10. Bills Payable
Bills payable listing for period ending December 15, 2008, for a total amount of $1,163,954.20, were presented for Council approval. Following review period, Councilman Black moved and Councilman Carr seconded the motion to approve bills payable, less bill payable to Joe Hotze Ford in the amount of $192.42. Roll call vote. AYES: Councilmen Black, Carr, Hotze, and Blank. NAYS: None. Motion declared carried.
Councilman Black moved and Councilman Blank seconded the motion to approve bills payable to Joe Hotze Ford in the amount of $192.42. Roll call vote. AYES: Councilmen Carr, Black, and Blank. ABSTAIN: Councilman Hotze. NAYS: None. Motion declared carried
VII. City Manager Report
City Manager Christie commended Debby Lamb upon her certification as Certified Municipal Treasurer. He also commended Bev West for organizing the City Christmas party.
VIII. City Attorney Report
None.
IX. City Council Reports
Councilman Carr commented that it was a good Christmas Party and wished everyone a Merry Christmas.
Councilman Hotze reported that the pedestrian walk light is not working at the Catholic Church crossing on West Main Street.
Councilman Blank reported that he visited with the new industry, WBT and was impressed with their operations. He also complimented the new Christmas decorations that were put up on the downtown streets this year. He wished everyone a Merry Christmas and a Happy New Year.
Councilman Black questioned the leaf vac schedule. He also wished everyone a Merry Christmas and Happy New Year.
Mayor Ferguson questioned the progress of getting directional signs installed. City Manager Christie responded that he will bring to council after we get prices, he is making progress.
X. Adjournment
Councilman Blank moved and Councilman Black seconded the motion to adjourn at 7:35 p.m. Roll call vote. AYES: Councilmen Carr, Hotze, Blank, and Black. NAYS: None. Motion declared carried.
Jane Marshall, CMC
City Clerk
Approved by City Council as written on January 5, 2009.
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